Request for Proposal

How it works

Initial Inquiries

Our dedicated team collaborates closely with you to meticulously plan every detail, ensuring your event’s scope of work aligns perfectly with your vision collected from your RFP.

Tentative Event

The Hampton Roads Convention Center commits fully to securing your desired event date, dedicating all efforts to effectively accommodate and prioritize your scheduling needs.

Contract Signed & Deposit Collection

Upon contract signing and submitting a 50% room rental deposit, your event space at our venue will be exclusively reserved and secured for your use.

Event Coordination

Our team will meet with you one month before your event to review all details, ensuring flawless execution that aligns perfectly with your vision.

Balance Due Payment

The remaining event balance payment is due 14 days before the start date. Any failure to pay on time may result in the cancellation of your event.

Event

Our team is dedicated to creating an exceptional environment and providing outstanding service to ensure you and your attendees have a memorable experience during your event.

Finalized Invoice

If additional charges are incurred after the remaining balance is paid, we will issue an invoice for these extra costs, requiring prompt payment.

 

The first step is to submit an RFP form or to send your event information to info@thehrcc.com. Once an RFP form is submitted, an account executive will work with you to book your space and construct the foundation of your event. To learn more about the process of booking an event, rental rates and floor plans at The Hampton Roads Convention Center, contact our Sales team 757-315-1610.